Gift to City Report

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Parent Category: Financial Disclosure

The online Gift to the City Report is filed when an official or employee receives a gift or donation on behalf of the City or one of its agencies.

Who Files 

The report may be filed by the elected official or individual who received the gift, the department head, or the designated representative of the agency. 

Where to File

The gift report is filed online in the Electronic Disclosure System no later than December 31 of the year in which the gift was received. 

When to File

The Gift to the City Report is filed when city officials or employees accept a gift on behalf of their office, department, or agency.  It is required when the gift comes to the City or one of its agencies: 

  1. from a prohibited source
    • an airline donates plane tickets as a prize to give away at a city event
    • a law firm who represents the City donates pro bono services to a city agency
    • a vendor donates 100 tickets for Atlanta youth to attend the circus
    • a downtown business group pays for three city representatives to travel to review another city’s streetcar system
  2. as a result of soliciting a donation
    • a health insurance company donates iPods for a door prize
    • an office supply company donates computers for a recreation center
    • a cable operator donates money to sponsor the Mayor’s Bowl  
  3. as an honorarium
    • a department head accepts a check made payable to the City of Atlanta following a speech to an industry group
  4. for addition to the general fund or the city’s inventory of property
    • a package shipping company donates trucks to Fleet Services
    • a neighborhood association donates furniture for a local fire station
    • a home improvement store donates lights for a city tennis court
    • a local utility donates money for the Women’s History luncheon
  5. when gifts will be distributed to individual officials or employees
    • a home and garden show donates 100 tickets to the City Council to distribute to planning employees and neighborhood planning unit officers 

How Gift Reports Differ from Travel Disclosure Reports

The Gift to the City Report is used to report gifts to the City, its departments, offices, or agencies for city-sponsored events, such as the Dream Jamboree, and for city programs, such as fire station improvements.  In comparison, the Travel Disclosure Report is used to report payments and reimbursements of expenses given to an individual for travel in an official capacity to a conference in another city or registration fees to attend a local conference. 

Both gift and travel reports must be filed in a few situations, such as when a prohibited source donates a gift of travel to a department. Officials and employees should contact the Ethics Office when in doubt about which form to file.