Travel Disclosure Report
- Details
- Parent Category: Financial Disclosure
The Travel Disclosure Report is used to report reasonable hosting expenses paid by a source other than the City of Atlanta for travel, meals, lodging, and conference registration. The report is due within 30 days of the travel, event, or reimbursement.
General Requirements
- Reimbursement is limited to hosting expenses, such as travel, meals, lodging, and registration
- Expenses must be reasonable
- Travel must be in an official capacity
- Reports are due within 30 days of the travel or reimbursement
Travel Expenses Paid by a Prohibited Source
Officials or employees may accept "reasonable hosting expenses" from prohibited sources for travel in four situations:
- Attending a conference
- Participating on a professional or civic panel
- A speaking engagement
- Teaching
Travel Expenses Paid by Other Sources
Officials or employees may accept travel expenses from other non-city sources for travel in an official capacity under the Code of Ethics. There is no restriction on the purpose of the trip, if the entity paying for the travel is not a prohibited source. If traveling on city time, the employee must receive departmental approval for the travel.
Gifts of Travel to the City
The City and its departments may accept gifts of travel from prohibited sources for training, travel to review a best-practices program, and other official city business as a gift to the City. The gift is to a city agency which chooses the persons to travel. The department is required to disclose the gift on a Gift to the City Report, and the individual must file a Travel Disclosure Report.
Who Files
The individual who accepts payments or expense reimbursements from any source other than the City of Atlanta files the travel report. Thus, a city employee or official who travels in an official capacity files an expense report as required by the Department of Finance when the city pays for the travel or files an online report in the Electronic Disclosure System when another entity pays.
Where to File
The Travel Disclosure Report is filed online in the Electronic Disclosure System within 30 days of the travel or the receipt of the reimbursement.
What to Disclose
The Travel Disclosure Report asks the following: Donor's name and address; date, location, and subject matter of the event; and the amount paid for travel, meals, lodging, and other expenses.